Health Information Management

Phone: (530) 543-5900
Fax: (530) 544-1458

• Health Information Management
• Our Mission Statement
• Additional Contact Information
• Frequently Asked Questions
• Download Privacy Forms

What is Health Information Management?

Health Information Management can be broken down into three basic areas:

Medical Records: The Health Information Management Department (Medical Records) is responsible for the collection, processing, storage, maintenance, retrieval, security and confidentiality of all patients' medical records. HIM is responsible for assuring that all clinical information of the patient is accessible to authorized healthcare providers and patients/families for collaboration and continuity of patient care.

Coding: Is a numeric classification of codes for diagnoses and procedures that are abstracted from patient records in the hospital setting and used for reporting coded data to insurance companies or government funded organizations for reimbursement of our expenses. Researchers and public health agencies also use coded medical data to monitor patterns and explore new interventions.

Transcription: Medical transcription is the act of translating from oral to written form (on paper or electronically) the record of the patient’s medical history, diagnosis, treatment, prognosis, and outcome. Physicians dictate patient’s health information into a state of the art electronic dictation system and the transcriptionists type the dictated information into our Health Information System to promote continuity of patient care.

The Mission Statement:

The Health Information Management Department at Barton Healthcare System takes pride in providing excellent customer service by ensuring accurate, complete and timely, confidentially-protected health information to patients, medical staff and hospital staff for the delivery of excellent healthcare and financial reimbursement.

Additional Contact Information:

Frequently Asked Questions (FAQs):

How can I get copies of my medical records?
How much will it cost to get copies of my medical records?
How long will it take to get copies of my medical records?
How can my doctor get copies of my medical records?
How long do you keep my medical records?

How can I get copies of my medical records?

Complete our Authorization for Use or Disclosure of Health Information Form, sign and return to HIM and we will process your request within 15 days.

How much will it cost to get copies of my medical records?

We charge a reasonable, cost-based fee or your medical record information or summary or explanation of it. We can provide a copy of our current fee schedule upon request.

How long will it take to get copies of my medical records?

Generally, we are required by law to respond to written requests within 15 days of receiving the request.

How can my doctor get copies of my medical records?

Your doctor can request copies of your health information at anytime, or you can fill out our Release of Information form and we will forward them to your physician at no cost.

How long do you keep my medical records?

Ten years from the date of your last visit for adults and 25 years for juveniles (under 18).

Download Forms:

• Authorization for Use or Disclosure of Health Information
• Barton HealthCare System Privacy Notice

Disclaimer: The health-related information and resources on this website are provided for general information purposes only. They are never intended to be a substitute for professional medical advice, diagnosis or treatment and may not be applicable to any particular condition. Always consult a qualified medical professional for the diagnosis or treatment of any disease or other health concern or before beginning a fitness regimen. Some of the content and health resources found on this site are provided and maintained by other parties. Though we strive to obtain such materials from reliable sources, they may contain inaccuracies or outdated information. We do not endorse or guarantee any of these materials. Please use these materials only in conjunction with the advice of a qualified medical professional. Neither the Barton HealthCare System nor any of its affiliated entities, agents or suppliers will be responsible or liable for any claim of loss or damage resulting from the use of this site or the information and resources contained in or accessible through this site. Other disclaimers may apply as noted on certain pages of the site.

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